INVOICES · RECEIPTS · QUOTATIONS
Professional customer documents connected to the products and services you actually sell.
Create receipts, invoices, quotations, pro-forma invoices, delivery notes and credit notes from one document workspace. Choose existing catalogue items, configure specialist services when needed, or type a one-off custom line without polluting the permanent catalogue.
WHAT YOU CAN DO
Practical tools for everyday work.
WHY IT MATTERS
Keep the business record connected.
Documents should not become a second, disconnected version of the business. GAINVO reuses the catalogue and customer records so an invoice can carry the same product identity, pricing logic and service configuration used elsewhere in the system.
Choose from your catalogue
Search products and services by name, description, unit, SKU or barcode. Selecting an item fills its current selling information while still allowing an authorised document-specific quantity or rate.
Configured services stay intelligent
Printing businesses can select a configured printing service from an invoice and use the same job calculator used at the counter. The calculation is rechecked on the server before the numbered document is saved.
Follow invoice collections
Payments recorded against an invoice update the balance and collections trail. Reversals are controlled so the invoice, payment and linked payment receipt stay consistent.
Share in the format the customer needs
Customer documents can be printed, saved as PDF or image, or shared through a secure link. Layouts support A4 and narrow thermal receipt formats.
COMMON QUESTIONS
Straight answers before you choose.
Can I make an invoice from products I already added?
Yes. GAINVO is catalogue-first: existing products and services can be selected directly while custom one-off lines remain available.
Does creating an invoice reduce stock?
No. An invoice records what is owed; it does not automatically mean goods have physically left inventory. Stock changes through the appropriate completed transaction workflow.
Can I record part payments?
Yes. Invoice payments can be recorded against the source invoice so the paid amount and remaining balance remain clear.
Is GAINVO a GRA Certified Invoicing System?
No. GAINVO creates professional commercial documents but must not be represented as a GRA Certified Invoicing System unless formal certification or a supported certified integration is completed.
START WITH YOUR NEXT BUSINESS RECORD
Try GAINVO for 30 days.
Set up the business, add your products or services and see whether the workflow fits before choosing a paid plan.
Start freeNo payment card required